Join the Notary Ninjas Directory, Remote Notary Platform and Desktop App
We are growing fast. In fact, we recently picked up two large corporations for their notary needs. Up until now, we did not have a full notary onboarding system. We only had a waiting list, and our network of notaries was growing slowly based on demand.
Now we are changing that approach for three major reasons: growth, SEO, and better tools for working notaries. The goal is to build more visibility, bring in more clients, and create a responsible path for more notaries to receive direct booking, future platform opportunities, and access to our remote notary workflow.
We also now have a Mac desktop app for notaries who manage remote sessions. This gives approved users and invited notaries a cleaner workspace for assignments, documents, messages, signer information, and session status updates.
Ready to Apply?
Create your notary profile, submit your credentials, and get listed after validation and approval.
Professional Profile Visibility
The online notary directory gives notaries their own public profile, searchable visibility, and a profile link that can be shared with clients.
Direct Booking Opportunities
Clients can book a specific notary directly through that notary's profile. This gives notaries visibility and booking opportunities before on-demand access is opened.
Online Chat Access
Available notaries will be able to connect with visitors through online chat, creating a faster and more personal experience for potential clients.
Mac Desktop App
Notaries now have access to a Mac desktop app designed to make it easier to manage remote sessions, assignments, uploaded documents, client messages, and session status updates from one dedicated workspace.
Why We Are Building the Directory
We created an online notary directory where notaries can have their own profile, receive visibility, and eventually gain access to platform opportunities. This directory is important because it helps create searchable content, improves our ranking in search engines, brings in more visitors, and ultimately creates more leads.
More traffic means more clients. More clients means more demand. More demand means we can invite more notaries into the on-demand booking system.
The directory also gives notaries their own profile link. Clients will be able to directly book a specific notary through the platform if they choose to. Until a notary is invited into the on-demand lead system, they can still benefit from visibility, a professional profile, and direct booking opportunities.
The directory is also part of our larger platform strategy. A strong public directory helps create local landing pages, improves organic search visibility, and gives clients a better way to find notaries by name, state, county, and signing agent status.
For direct bookings through a specific notary profile, Notary Ninjas will not be involved in the notary session and will not ask for a cut. The purpose of the directory is to help notaries gain visibility while also helping the platform grow.
Platform Growth
We are already receiving hundreds of visitors per day on our website, and once the iOS app and desktop workflows continue expanding, that traffic is expected to grow even more.
The notary directory will also be available inside the app once the app is live.
As demand grows, selected and approved notaries may be invited into the on-demand session assignment system.
Start Notary Registration Learn About the Desktop AppNew Desktop App for Notaries Managing Remote Sessions
Notary Ninjas now has a Mac desktop app for notaries who manage remote sessions regularly. Instead of relying only on a browser, notaries can use a dedicated desktop workspace to review assignments, open session details, check uploaded documents, communicate with clients, and update session status more efficiently.
This is especially helpful for notaries who handle multiple remote sessions, work with business clients, or need a cleaner way to stay organized throughout the day. The desktop app gives notaries a more focused experience when managing active work, reviewing session information, and communicating with clients.
The desktop app is part of our larger platform expansion. As remote session volume grows, approved and invited notaries will have better tools to manage work from both the web dashboard and the desktop app.
The goal is simple: make the remote notary workflow easier, faster, and more professional for notaries who are actively using the platform.
What the Desktop App Helps Notaries Do
- View assigned remote sessions in one place
- Review signer names, appointment details, and session notes
- Open uploaded session documents from a desktop workspace
- Manage client messages tied to each remote session
- Update session status as the appointment moves forward
- Stay organized during busy remote notary days
- Use the web dashboard as a fallback when needed
Assignments
Approved notaries can manage assigned sessions and review important details before starting work.
Documents
Session documents can be reviewed from a desktop layout, which is easier for notaries handling multiple files.
Messages
Notaries can keep session communication organized without bouncing between multiple browser tabs.
Responsible On-Demand Access
The on-demand notary portal and remote session assignment system will still remain invite-only as demand grows. This is intentional. If we add too many notaries into the on-demand system before there is enough volume, it creates an unfair economy where too many people are competing for too few assignments.
We do not want that. We want to grow responsibly, based on actual demand. Notaries can still benefit from the directory, profile visibility, direct booking opportunities, and chat access while the on-demand system scales.
As the platform grows, the desktop app gives invited notaries a better way to manage the work they are actually assigned, instead of flooding the system with too many notaries before the assignment volume is there.
Service Standards
Anyone who applies must adhere to our high standards of service. Customer service is everything to us. Notaries on the platform must be professional, responsive, accurate, respectful, and reliable.
Clients are often dealing with important legal, financial, medical, business, or personal documents. The notary experience matters, and every notary profile connected to the platform should reflect that level of professionalism.
Notaries using the desktop app should still treat every session with the same care as an in-person appointment: review details, communicate clearly, follow applicable law, and maintain a professional client experience from start to finish.
Registration Fee and Validation
All notaries are required to pay a one-time $15 fee to be listed in the directory for notaries and $20 for Certified Signing Agents. This fee covers the technical and administrative costs of validating each notary and maintaining the onboarding process.
Validation matters because the directory is public, the platform is growing, and clients need confidence that listed notaries were reviewed before being approved.
You can look at this as a small crowdfunding contribution toward a growing platform that is actively creating more demand for notarial services.
One-Time Listing Fee
- $15 for standard notary directory listing
- $20 for Certified Signing Agents
- Credential validation and profile review included
- Directory listing after approval
- Future platform access based on demand and approval
- Desktop app access for eligible platform users
What Notaries Get
Notary Ninjas is not just building a list of names. The goal is to create a practical notary ecosystem where approved notaries can gain visibility, receive direct booking opportunities, communicate with potential clients, and eventually participate in remote session assignments as demand grows.
- A public notary profile page
- Searchable listing by name, state, county, and signing agent status
- Direct booking link through the platform
- Ability to opt in or out of the public directory
- Access to the Mac desktop app for managing remote sessions
- A profile link that can be shared with clients and business contacts
- Online chat access when available
- Future mobile app directory visibility
- Potential invite into the on-demand assignment system as demand grows
- A professional onboarding process that validates credentials
- Desktop tools for assignments, documents, messages, and session status updates
- Cleaner workflow options for notaries handling recurring remote appointments
Who This Is Best For
This platform is best for notaries and Certified Signing Agents who want more visibility, a professional online profile, and access to future remote notary opportunities as the platform expands.
- Notaries who want a public profile clients can find
- Notaries who want direct booking opportunities
- Signing agents who want to highlight their credentials
- Remote notaries who want better tools for managing sessions
- Professionals who care about customer service and responsiveness
What We Expect
The platform works best when notaries treat every inquiry, booking, and session professionally. We are building a brand that clients can trust, so notary conduct matters.
- Respond to client and platform communications promptly
- Keep profile and credential information accurate
- Follow all applicable notary laws and remote notarization rules
- Maintain a professional tone with clients
- Use platform tools responsibly and keep session information organized
Apply to Join the Notary Ninjas Network
If you are a notary or Certified Signing Agent who wants profile visibility, direct booking opportunities, better tools for managing remote sessions, and future access to platform assignments as demand grows, start your registration today.
Join a remote notary network connected to client app booking and digital workflow tools
Notaries can use Notary Ninjas directory, remote session, chat, and workflow systems as the company grows its app-connected client intake and remote notary request pipeline.
- Create or update a notary directory profile.
- Prepare for remote notary requests, assigned sessions, and client communications.
- Promote the iPhone App so clients can return with saved intake details.
Remote Notary Ninjas App Advantage
The Remote Notary Ninjas iPhone App is built for clients who need remote notary service, Apostille support, or in-person sign-ins more than once. Returning clients can use saved intake information so they do not have to keep filling out the same details every time they come back.